Records Commission.

The Records Commission is responsible for reviewing retention schedules. Each department has records retention schedules that specifies the types of records the department handles and the appropriate length of time the records are needed to document their functions. See the Ohio Sunshine Laws Manual. 

Process

 Once the Records Commission reviews and approves the retention schedule, it is forwarded onto the Ohio Historical Society, and the Auditor of the State of Ohio, in accordance with the Public Records Act of 1972 as revised. 

When each record has "expired" in accordance to the schedule, the record is removed from City files and either destroyed or appraised for its historic value. 

While in the City's possession, all records other than exempted records are available for inspection by the public. 

Certified Public Records Training is available through the Auditor of the State of Ohio.

City of Hamilton Record Release Policy

1. City of Hamilton Public Record Release Policy

2. Public Records Request Form

Records Retention Schedules Rc-2

1. Building Department

2. City Clerk's Office

3. City Council

4. City Manager's Office

5. Civil Service and Personnel Department 

6. Economic Development Department

7. External Services Department

8. Engineering

9. Finance Department

10. Fire

11. Health Department

12. Human Resources Department

13. Infrastructure

14. Internal Services Department

15. Law Department

16. Planning Department

17. Police

18. Public Safety

19. Public Works

20. Resident Services Department 

21. Strategy and Information Department

22. Utility Operations

23. Neighborhoods

Board Members

• Chair: Tim Werdmann

• Secretary: Daniel Tidyman

• Letitia S. Block Esq.

• Dave Jones