The Records Commission is responsible for reviewing retention schedules. Each department has records retention schedules that specifies the types of records the department handles and the appropriate length of time the records are needed to document their functions. See the Ohio Sunshine Laws Manual.
Once the Records Commission reviews and approves the retention schedule, it is forwarded onto the Ohio Historical Society, and the Auditor of the State of Ohio, in accordance with the Public Records Act of 1972 as revised.
When each record has "expired" in accordance to the schedule, the record is removed from City files and either destroyed or appraised for its historic value.
While in the City's possession, all records other than exempted records are available for inspection by the public.
Certified Public Records Training is available through the Auditor of the State of Ohio.
Chair: Pat Bigler
- Tom Vanderhorst
- Heather S. Lewis
- Jack Kirsch
Records Retention Schedules Rc-2
- City Clerk's Office
- City Council
- City Manager's Office
- Civil Service and Personnel Department
- Community Development Department - Construction Services
- Community Development Department - Health
- Community Development Department - Neighborhood Development
- Community Development Department - Planning
- Economic Development Department
- Electric Department
- Finance Department
- Human Resources Department
- Information Technology Department
- Law Department
- Public Safety Department - Fire
- Public Safety Department - Police
- Public Utilities Department
- Public Utilities Department - Customer Service
- Public Utilities Department - Energy Management
- Public Utilities Department - Project Implementation
- Public Utilities Department - Underground Utilities
- Public Works Department
- Public Works Department - Transportation and Traffic
- Resident Services Department